Ready to learn how Concur works?
It’s time to check out Concur and learn a little bit more about expense automation.
Explore how Concur gives you a simpler way to manage travel and expense with easy to use online tools. This short video demo will give you a quick overview of Concur’s integrated travel and expense management solution.
Ready to travel?
Do you have approval from your Department?
Do you know which account number (Fund, Cost Center and Order number if needed) the travel should be charged to?
Will your travel reimbursement be limited?
Do you know your Department rules regarding travel?
How to log into Concur?
Click here to log into the Employee Portal, then click on Travel System (Concur)
Travel on Grant funds?
Pre-Trip forms are used for pre-approval of travel on grant funds. Please contact the Grant’s office for more information.
When is a Travel Request required in Concur?
A Travel Request is only required in Concur when travel includes a common carrier ticket (airline or train ticket).
All other travel is considered Blanket travel (whether in-state or out-of-state), and does not require notification in the Concur system.
If you will be driving over 800 miles (round trip), then you should print a quote of what it would have cost to fly to your business destination. The Drive vs. Fly rule states that if the cost of an airline ticket and ground transportation is less than the mileage reimbursement, then your mileage reimbursement will be reduced to reflect the airline ticket and ground transportation costs.
What should I name my Travel Request/Expense Reports?
All Travel Requests & Expense Reports should use the naming convention selected for the Calumet Campus.
Naming Convention for use in Concur Travel & Expense system
Year, Month, First date of travel
4 letter Dept. code (see below)
Last name of Traveler
First initial of Traveler
Business destination (if completing Mileage logs with multiple stops – you can use “Mileage”)
20150601 VCFA Gilhooly M New York
List of Dept. abbreviations
Chancellor = CHAN
Advancement = VCAD
VC Academic Affairs = VCAA
VC Enrollment Management/Student Affairs = VCEM
VC Finance and Administration = VCFA
VC Information Services = VCIS
College of Business (formerly Management) = CBIZ
College of Education = CEDU
College of EMS = CEMS
College of LASS = LASS
College of Nursing = NURS
College of Technology = TECH
School of HTM = HTMC