Student Organization Forms

Annual Organization Renewal Forms

  1. Signature-Authorization-Form 2013-14  – This form shows a list of the officers and members in the organization. Must be updated every school year and when there are changes. Instructions for completing the Signature Authorization Form & Data Sheet Form
  2. RM1 Approval-Driving – Any Purdue University Calumet student who will be driving other students to a conference, a campus, etc. needs to be approved as an authorized driver.  Allow a minimum of five business days for approval. This form must be renewed every year.

 Event Forms

  1. Scheduling and Event Form – online form to reserve a room for meetings, events, etc.
  2. Catering Order/Event
    This form must be completed and submitted for all Chartwell’s catering orders.

 Contracts

  1. 2012 Entertainment Contract Revised (Microsoft Word Document) – The contract is required when making an agreement for someone providing services, whether for a stipend or on a voluntary basis, for an event.
  2. 2012 Speaker Contract Revised (Microsoft Word Document) – The contract is required when making an agreement for someone providing services, whether for a stipend or on a voluntary basis, for an event.
  3. Payee Certification Form
  4. IRS W-9 Form

 Waivers

  1. Alcohol Rider Policy – This form is required for events stating no alcohol or illegal substances will be provided at university approved events on/off campus.
  2. Waiver of Liability – This form is required for emergency purposes.

 Financial Forms

Online Financial System

  1. Event Audit Form – This form is needed to track fundraiser sales.
  2. Record of Dues Roster – for recording dues collected and should be completed and maintained in the Treasurer’s Financial Record Book
  3. Cash Count Report – for documenting revenue from sales for profit.
  4. Event Audit Form – This form is needed to track fundraiser sales.
  5. Fund Raising Sales Agreement (Vendor % Sales Fundraiser) – for documenting revenue from sales for profit.
  6. Inventory and Sales Control Worksheet – for tracking inventory and sales for products at student organization events.
  7. Leadership Funds Application – The process to request Leadership Funds has recently changed. Please click here to download more information.
  8. Merchandise Sales Report – for documenting sales revenue and merchandise inventories.
  9. Participant Roster – for recording money collected for participation in and event and should be completed and maintained in the Treasurer’s Financial Record Book.
  10. Record of Dues Roster – for recording dues collected and should be completed and maintained in the Treasurer’s Financial Record Book
  11. Support Funds Application – application for obtaining support funds for a new non-selective organization.
  12. Supporter Agreement – This contract is required when sponsoring an agency for a fundraiser. Click here for instructions.
  13. Ticket Sales Report – for organizations to document ticket sales.

 

Marketing Forms

  1. Website Authoring Request – enables you to request permission to make changes to your student organization website.

 

Organization Start-Up Forms

  1. Constitution Sample – to guide organizations with the development of their own constitution.
  2. Record of Dues Roster – for recording dues collected and should be completed and maintained in the Treasurer’s Financial Record Book
  3. Signature-Authorization-Form 2013-14  – This form shows a list of the officers and members in the organization. Must be updated every school year and when there are changes. Instructions for completing the Data Sheet/Signature Authorization Form
  4. Support Funds Application – application for obtaining support funds for a new non-selective organization.

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