NOTE: Proposal requirements vary by Sponsor. Please contact Sponsored Programs as early in the preparation process as possible to assist with Sponsor specific submission requirements.
__ Discuss proposal opportunity with your Dean and Department Head.
__ E-mail proposal office as soon as possible (firstname.lastname@example.org) and state the agency, principal investigator, and deadline date.
__ Obtain a copy of the proposal guidelines issued by the sponsor. Review for format and special program requirements.
__ Prepare proposal abstract, summary and narrative. Pay close attention to requirements specified in RFP or RFQ.
__ Estimate proposal budget by referring to our budget spreadsheet. Proposal budget should include the following:
- Project personnel and required effort on project
- Equipment costs
- Supply costs
- Travel costs
- Renovation/Remodeling Costs (contact Facilities for cost estimate)
- Other costs (publication; tuition for grad students, etc.)
- Institute cost-share requirements
__ Identify faculty release time requirements.
__ Prepare budget justification.
__ Obtain necessary cost-sharing approval (when applicable). Fully signed Form 32’s must be included with the proposal. Written verification of any cost sharing provided by outside sources must be provided.
__ If subcontracts are involved, ensure that subcontract data includes a work statement, a budget and an approval of the individual at the subcontractors who is authorized to commit the institution.
__ Ascertain that space is available for project. Any additional space commitments must be documented and approvals contained in the proposal.
__ Obtain appropriate clearances from Institutional Research Board Office if project involves use of human subjects.
__ Complete sponsor required forms, including application, budget forms, budget narrative, biographical sketch, curriculum vitae, and facilities.
__ Collect biographical sketches for each project key personnel.
__ Collect other supporting documentation needed (letters of support, IDC agreement, etc.).
__ Discuss proposal status with your Dean and Department Head prior to approval routing, initiated by the Office of Research and Graduate Studies.
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