Effort Reporting

What is Effort?

Effort is work dedicated to and expended on a Sponsored Project by an individual.

The Office of Management and Budget (OMB) Circular A-21, 2 CFR Part 220, Section J.10 provides guidelines on certifying the compensation charged directly to an award.  Purdue University has established Effort Reporting procedures which documents the Effort expended on Sponsored Projects to ensure compensation and commitments comply with the federal regulations.  The effort reporting policy is available online.

Effort Reporting Periods

The effort reporting periods correspond to each of the academic semesters:

Fall: September 1 to December 1

Spring: January 1 to April 30

Summer: May 1 to August 31

Salary Components Included

  • Regular Pay
  • Summer Pay
  • Administrative supplements

Salary Components Excluded

  • Overload payments
  • Special merit pay
  • Distinguished faculty supplements
  • Income from outside professional work

Responsibility of the Principle Investigator/Faculty

Understand the principles of accurate Effort Reporting.

Be aware of the level of Effort committed to a sponsor in relation to all other professional activities included in his or her Total University Effort.

When appropriate, request sponsor approval for changes in committed Effort greater than 25%.

Ensure that only Effort expended on tasks that benefit individual Sponsored Projects is allocated or charged to those projects. Charges to Sponsored Projects may include reasonable amounts for activities contributing and intimately related to work under the Sponsored Project, such as delivering presentations about specific aspects of the project, writing reports and articles, participating in appropriate seminars, consulting with colleagues and graduate students, and attending meetings and conferences. Activities that do not benefit a Sponsored Project may never be allocated or charged to a Sponsored Project account. These include, but are not limited to, writing proposals for new (different) projects and general instructional activities. These activities should be allocated to departmental research and departmental instruction, respectively.

Identify and remedy situations where the salary allocated to a Sponsored Project is more than the actual percent of Effort devoted to the project.

Certify his or her own PAR form and those of staff and students working on his or her Sponsored Project.

Complete the Effort Report within 30 days from the time that the PAR form is made available.

Certify effort during the Effort Reporting Period in which it is expended regardless of the period for which salary is budgeted. For example, academic year faculty receiving summer salary must ensure that the Effort was expended during the summer Effort Reporting Period for which they were funded.