Determine who will conduct the search (Search Committee, Search Firm, Hiring Supervisor only, other)
|Determine Recruitment Plan|
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The determination if a search committee should be formed to conduct the search is at the discretion of the hiring supervisor.
A search committee is typically used when a position interacts with different departments and the hiring supervisor would like to make a collaborative decision.
A Search Firm may used for Management/Professional positions or unique Administrative/Professional positions. Review this method with your Vice Chancellor before proceeding with a Search Firm.
Hiring Supervisors typically interview by themselves or with small departmental groups when interviewing clerical, service and operations assistant positions.
In accordance with Purdue University’s equal opportunity obligations, all faculty openings, including continuing-term lecturers, that are 50 percent time or greater must be posted (i.e., a public announcement of a search for qualified applicants must be made). Some form of search is almost always required. Full searches, employing ads in national and regional newspapers or journals, are required for most positions. Limited searches for faculty positions may be restricted to the University campus or even to the unit in which the position resides. These exceptional searches must be approved by the Affirmative Action Office and justified by the qualifications sought.
Faculty Appointments that Do Not Require a Full Search
The following positions do not require a full search:
- Temporary appointments limited to a specific time or term lasting not longer than one year.
- Appointments for less than half-time, which cannot be increased to 50 percent or greater time without a full search.
- Visiting and adjunct faculty appointments for a maximum of one year (up to three years if funded by a grant), made with the understanding that positions so filled will be subject to full searches should the terms be extended beyond the mandatory limit.
- Student appointments made with the understanding that a department wishing to retain a student employee as a faculty member must post this opening and conduct an open search in which the student employee competes with other comparably qualified candidates. Student appointments include the following categories:
– Post-doctoral Research Associates or Post-doctoral Fellows
– Visiting Scholars
– Pharmacy Externs
– Teaching Assistants
– Graduate Research Assistants
– Undergraduate Research Assistants – Pre-doctoral Fellows
Reminder: Individuals appointed to positions without a search being conducted must be informed that subsequent offers of employment will not be made to them unless they are selected as the result of an approved search.
Requesting a Limited Search
A limited search is a departure from the requirement of a full search due to special existing circumstances that indicate a full search would not be productive or appropriate for a specific opening. A limited search can limit a search to the state of Indiana, the Lafayette/West Lafayette area, the University, or in some instances, to the college/school or department. A memo from the hiring supervisor requesting a limited search should be submitted to their Vice Chancellor with a position description and a copy of the advertisement. The Vice Chancellor would review and approve and then submit to Human Resources.
Human Resources/Affirmative Action Office is available as a resource to departments should they have any questions or wish for a review of position announcements for appointments that do not require a full search