STUDENT ACADEMIC INFORMATION (Grades, Final Exams, and FERPA)
Click here to view the Student Handbook available on the Student Affairs Web site.
For the current information regarding attendance, final exams, grades and grade appeals, scholastic probation and academic advising refer to pages 34 to 42 of the Student Handbook.
STUDENT BILL OF RIGHTS
Refer to pages 42 to 45 in the Student Handbook.
NON-DISCRIMINATION POLICY STATEMENT AND ANTI-HARASSMENT POLICY
Refer to pages 1 to 4 in the Student Handbook for both of these policies.
To view the current Final Exam Schedule as posted by the Office of Scheduling, click here
DegreeWorks is an automatic degree audit tool which students have available to them to augment information from their academic advisor and show them their progress toward their degree. To view the DegreeWorks Prototype, click here.
Overview of DegreeWorks-Progress Toward Degree Empowering the Student and Academic Advisor
|Progress Toward Degree||A progress bar corresponds to the percent of the degree program requirements completed. Students can easily create a “What If?” statement to show how changing majors would affect the progress toward their degree.|
|Specific Programs #1||Requirements for academic degree programs are shown at three levels – overall degree requirements, general education requirements, and major requirements.|
|Specific Program #2||Course work that prepares students for degree programs(preparatory work) have been created, so students can easily track their progress.|
|Courses||Students can map a plan of study. If a student drops a course, students can work with the academic advisor to determine the impact on the progress toward their degree.|
|Credentials||Any type of certificate program can be monitored in DegreeWorks.|
Student Educational Records / FERPA Issues
The Family Educational Rights & Privacy Act (also known as the Buckley Amendment) was passed by Congress in 1974 to establish provisions related to the permissible disclosure of information from student educational records.
The Act gives specific rights to the adult student including:
- The right to inspect and review the information the institution is keeping in their educational record.
- The right to seek amendment to the record that the student believes is inaccurate or misleading.
- The right to consent to disclosures of personally identifiable information contained in their educational record.
- The right to file a complaint with the Family Policy Compliance Office in the US Department of Education for failure of the University to comply with FERPA requirements.
Directory information is public information that may be released without the written, signed and dated consent of the student. Directory Information includes:
- Telephone Number
- Electronic mail address
- Major Field of Study
- Dates of Attendance
- Current Enrollment Status (full/part-time)
- Class Standing
- Degrees, Awards and Honors Received
A student may choose to restrict the release of his or her directory information by requesting it in writing. If a student has requested to restrict the release of their directory information, the student must inquire about their record in person and is required to show a picture ID.
LETTERS OF RECOMMENDATION
In writing a letter of recommendation letter for a student, personal observations or knowledge do not require a written authorization from the student. In order to include any personally identifiable information from a student’s record such as grades or GPA, the author is required to obtain a written, signed and dated release from the student. The release must include which records may be disclosed, the purpose of the disclosure and the party or class of parties to whom the disclosure can be made.
Please note, that if the recommendation is kept on file, it becomes part of the student’s education record and is open for the student to review unless he or she waived their access right.
OTHER FERPA ISSUES
- You may not publicly post grades by the student’s name, institutional student identification number or social security number.
- You may not leave tests and/or homework assignments with personally identifiable information on them in hallways, outside classroom or office doors, or anywhere unattended for students to pick up. Leave personally identifiable information or documents with the departmental secretary for students to pick up.
- When a student calls inquiring about grades, it is not permissible to provide the information requested over the phone. The student must come in person and show a picture ID.
- You may not release information to the parent of a student over the phone or in person without written authorization signed and dated by the student. Explain the FERPA policies to the parent and encourage them to discuss the information with the student directly.
- Protect conversations with students and about students in the same way we protect written or electronic information about them.
- Store data so that the individual’s confidentiality is maintained. Store confidential student information in drawers rather than your desktop.
- Do not casually view any student’s record for purposes other than to complete assigned functions (this includes relatives, friends, colleagues and children).
For additional information regarding FERPA regulations you can contact:
U.S. Department of Education http://www.ed.gov/offices/OM/fpco/
Family Policy Compliance Office
600 Independence Av SW
Washington, DC 20202