Purdue University Calumet Archives and Special Collections

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Patron Use Rules for Archival Collections

Archival documents represent information that, in many cases, is irreplaceable.  For this reason, the Purdue University Calumet Archives and Special Collections that you for observing these rules and regulations while using the collections of the university archive and special collections.  If, as a researcher, you are not able to comply with these rules and regulations, you will be asked to leave the archives and special collections reading room.

    1. Use of any materials in the archive is subjected to the approval of the archives manager.
    2. Brief cases and backpacks must be checked in with Archives and Special Collections staff members before research can begin.
    3. No food or beverages are allowed in the Archive and Special Collections reading room.
    4. No material can be removed from the Archive and Special Collections reading room without being accompanied by an Archives and Special Collections staff member.
    5. Photocopies of archival materials are subjected to, but are not limited to, the following:
    1. The material(s) are too fragile or damaged
    2. The original donor placed restrictions on the material(s) that preclude replication
    3. Prohibited by the Copyright Laws of the United States of America, the State of Indiana, and/or Purdue University Calumet

    The individual researcher will be legally responsible for the use of all materials, including the infringement of copyright or other ownership rights in the manuscript(s), photograph(s), artistic rendering(s), or other materials (the copyright laws of the United States, Title 17 U.S. Code, applies to all collections in this archive). The archive staff, however, will assist all researcher with obtaining the proper permission to publish all archival materials.

    • No archival material, nor any part of an archival material, may be published or reproduced except with the permission of the archives manager.
    • If permission to publish material(s) from this archive is granted, the researcher must agree to include publishing credit to the Archives and Special Collections by using the following approved statements:

    ″Archives and Special Collections, Purdue University Calumet or Hutton Collection, Archives and Special Collections, Purdue University Calumet.″

    • No ink pens or markers are allowed with conducting research with archival materials; Pencils Only.
    • While using archival materials please observe the following procedures:
      • Examine only one box or item at a time
      • Only one folder may be removed from a box at one time
      • Do not fold, write on, or otherwise damage any item

      Rules and Regulations Governing the Use of Pictorial Materials

      Pictorial materials can be an important and vital addition to archival research.  To ensure the long term survival of the pictorial material in our collection, researchers are asked to observe the following procedures when working with pictorial materials:

      1. Do not bend, write, or place any marks upon pictorial materials.
      2. Do not trace any image.
      3. When holding prints, or negatives, please handle by the edges only.
      4. Do not slide the images or negatives across one another or any surface: these actions can cause damage to the images or negatives.

      Published photographs and other pictorial material(s) hold copyrights for 28 years, renewable for a second 28 year period.  Unpublished materials are protected by common law and normally may not be published with out the consent of the original photographer/creator or their descendants.

      Reproduction or duplication of any pictorial material(s) in the Archives and Special Collections may not be done without the permission of the Archives Manager.

      If prints or reproductions are provided by the Archives and Special Collections, it is to be understood that they may not be reproduced again without permission from the Archives Manager.  It is also to be understood that reproductions provided from the Archives and Special Collections are to be used for the sole purpose indicated on the application completed by the requestor.

      The Researcher will download and complete the Photographic or Pictorial Material Request Application (.pdf) form for the use of all pictorial material(s) and send to PUC Archives and Special Collections office.

      Please note that in order to view the above form, Adobe Acrobat Reader must be installed in your computer.  Adobe Acrobat Reader is a free software and can be downloaded from the Adobe website.

      Follow the instructions on the Adobe website to download the Reader.