Scholarly Award Procedure

Procedures for LASS Competitive Scholarly Awards

March 2012

Revised February 2, 2015

The following document outlines the procedures for awarding scholarly releases.


 All tenured faculty who have no more than a .5 FTE administrative release may apply. The research of untenured faculty will be supported separately.


Proposals will be due by the end of the first week of the semester for releases in the following semester, and decisions announced by the end of the second week of the semester. A call for papers will be announced by the Dean five weeks before this deadline.

 The Proposal

Each proposal will include explanation of the project topic and methodology. The applicant should clearly explain the significance of this topic and explain how it adds to and impacts the body of work in its discipline. The applicant should also explain the methodology being used for this project, including (when relevant) the timeline and any materials being used. If the proposed project is part of a larger study or work, the applicant should explain the significance of both the larger project and this individual component.

Each applicant will also list his or her scholarly accomplishments over the last five years, including articles, books, textbooks, creative works published, performed, or exhibited, grants received, and significant conference presentations. When necessary, applicants should include basic information about the nature of this previous work (was an article peer reviewed? was a conference presentation a plenary?).

Each applicant should also list all scholarly releases received during the past three years. For each, the applicant should describe the status or outcome of the project for which he or she received the release award, and list any publications or presentations that resulted from that work.

 The Jury

Each department of the School (the Library may choose whether to participate) will elect one member to evaluate the proposals. Any tenured faculty member may serve on the jury, but jury members may not submit a scholarly proposal. Departments may select their jury members on a semester-by-semester basis from among the faculty who do not intend to submit scholarly proposals. Because the jury will meet very early each semester, departments are urged to select their jury members for the next semester at the end of each semester.

The dean will select a jury member to serve as the jury chair. The chair will distribute proposals to the jury members, gather and synthesize their scores, and arrange a meeting to discuss the results and break any ties among the proposal rankings.

Scoring Criteria

Each jurist will assign a score to each proposal based on the following criteria

  1. Between 1 and 10 points will be awarded for the significance of the research or creative endeavor being proposed.
  2. Between 1 and 5 points will be awarded for the design of the project and the feasibility of its completion.
  3. Between 1 and 10 points will be awarded for the applicant’s past scholarly achievements. In evaluating past performance, the jury will take into account the amount of past scholarly support the applicant has received, especially how the applicant has used his or her scholarly releases over the last three years.

Consequently, each proposal may receive up to 25 points.

The Award

The purpose of a scholarly release is to allow the faculty member to devote .25 FTE of workload to research or creative activities.  In rare instances, faculty who receive a scholarly release may request, instead, to take $2500 in professional development funds to support research travel or the purchase of materials necessary for their project. In most cases, research travel would not include travel to scholarly conferences. If a faculty member wishes to exercise this option, he or she must inform the Dean’s office within one week of the announcement of their award and explain how he or she plans to use this money. The decision to allow a faculty member to take professional development funds in lieu of a release is at the discretion of the Dean.

Revision approved on 2/2/15:

Any faculty member receiving a LASS Scholarly release cannot receive any overload compensation during the same semester.

Procedures for LASS Competitive Scholarly Awards_revised 2-2-15