LASS Sabbatical Leave Procedures

Revised LASS Sabbatical Procedures Policy as of 10-1-12


I. Purpose

This document aims to provide guidelines for the submission and assessment of faculty sabbatical proposals. All aspects of these guidelines are consistent with Purdue University guidelines, but offer more specific guidance for faculty in the College of Liberal Arts and Social Sciences (LASS).

II. Eligibility

In accordance with Purdue University guidelines, all faculty who have completed six years of full-time tenured/tenure-track employment may apply for a sabbatical. A minimum of another six years must be completed before another application for sabbatical leave may be submitted.

III. Scholarship

Sabbaticals are granted for the purpose of allowing faculty to pursue scholarship in a focused and intensive manner. It is understood that the types of scholarship which may be pursed vary widely, especially in a college as diverse as LASS, and include discovery, integration, application, creative endeavor, and teaching and learning.

IV. Proposal Guideline

Faculty members wishing to submit a proposal for a sabbatical should prepare a document, which includes the following:

A. Cover Page: Name; Title (including academic rank); Department; Years of Service at Purdue Calumet; the Requested Sabbatical Option (one semester at full pay; or full academic year at half pay); and Dates of Previous Sabbaticals.

B. Goals and Objectives: If traditional research, include a statement of the problem(s) to be addressed in the research, a description of any hypothesis/hypotheses, and a statement of the overall research objectives. If creative endeavor, indicate the vision and objectives of the project. Be sure to add an overview of the sabbatical’s personnel and venues involved.

C. Methodology: A description of the research plan, or creative endeavor, including its current status, projected timeline, and steps for accomplishing its various components.

D. Importance: A statement of how this research, or creative endeavor, is important to the faculty member’s academic field, which might include scholarly discovery, the potential impact on the teaching of this material, and/or contribution to the creative arts.

E. Benefits of the Sabbatical – to the applicant, the applicant’s department, the applicant’s College, and to Purdue University Calumet.

F. Dissemination Goal: An indication of the plan for publishing, or otherwise disseminating the research findings, or creative endeavor, to others in the field and/or various appropriate publics.

G. Previous Sabbaticals (if applicable): The date(s) of the individual’s previous sabbaticals, with each accompanied by the research title and the dissemination outcome.

H. Abbreviated Curriculum Vita (no more than two pages): This condensed, focused CV should document the applicant’s background and expertise, and include those citations (complete with authors, journal titles, dates, page numbers, etc.) that are of the greatest relevance to the application.

I. Letter of Support from the Department Head – should address the value of the proposed sabbatical, the qualifications of the applicant, the applicant’s potential for success, and how the faculty member’s responsibilities will be covered in her/his absence. For single department Colleges, a letter of support should be provided by the program coordinator/director.

J. Completed Form on (HR Forms website)

Request and Leave Action Form (RLA) (Excel) for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change in Duty Station

V. Peer Evaluation

Each year, a college-wide panel will assemble, and be charged with the task of recommending to the Dean a ranking of proposals that have been submitted. This panel is required to meet in person to discuss the relative merits of each proposal.

A. Membership: The panel will consist of one tenured faculty member from each department, to be selected by the faculty in the department, who is not submitting a sabbatical proposal for the coming year. The names of the panel members selected will be forwarded to the LASS Dean and to the Chair of the LASS Council.

B. Criteria: The panel members will consider the following four criteria:

1) Research design, or creative endeavor vision, and feasibility

2) Importance to the field, impact on teaching, and/or contribution to the creative arts

3) Individual’s overall record of scholarship, or creative endeavors

4) Time since the individual’s previous sabbatical(s) (if any)

The panel will not follow a prescriptive algorithm (e.g., a weighted point system), but will discuss the four criteria more generally and, jointly, will come to agreement on the ranking of the submissions.

C. Outcome

A Secretary, chosen from among the panel, will report the rankings, with justification, to the LASS Dean. The Dean reserves the right to request from Department Heads a statement of support for the research being proposed, a contingency plan for covering the courses that would otherwise be taught by the faculty member, budgetary implications of the sabbatical, and any other materials he/she deems relevant. Based on all of these materials, the Dean will recommend to the Vice Chancellor for Academic Affairs a list of individuals for sabbatical for the subsequent academic year. The Vice Chancellor ultimately has the authority to grant or deny sabbatical requests.

VI. Timeline

A. By September 1, a reminder will be sent from the Dean to each LASS department head, requesting that their department select a tenured faculty member to serve on the panel by the 10/1 due date.

B. By October 1, department heads will submit the name of the selected individual from their department to the Office of the LASS Dean and the Chair of the LASS Council.

C. By October 25, sabbatical proposals for the subsequent academic year are submitted to the Office of the LASS Dean. The Dean, in conjunction with the LASS Council, will then convene the panel.

D. By November 10, the panel provides its rankings, with appropriate justifications, to the LASS Dean.