Prior to your first day on the job, there are several administrative tasks that must be completed for you as well as by you. Following is a summary of what you can expect to occur as well as information we need from you.
- If you have been hired into an Administrative/Professional position (monthly paid) you can expect to receive an offer letter.
Please sign and return the offer letter to Human Resources right away!
- You may receive a welcome call from your supervisor or someone from from your new department. Be certain to ask questions if you are confused about anything!
- You will receive a welcome packet in the mail that contains
- A Welcome Letter
- New Employee Guide
- Forms to be completed
- Information about benefit options
You should read the Welcome letter and then open up the New Employee Guide and begin reading and completing the tasks requested in the first section of the guide titled “Preparing for Your First Day”. There are several forms that need to be completed as well as actions that you are asked to take. Following the checklists carefully in the New Employee Guide will ensure you are properly prepared for your first day!
Contents of Your Welcome Packet
Following are links to many of the forms and documents contained in your welcome packet.
- Welcome Letter (only available in print)
- New Employee Guide (PDF)
Employment Information Forms
- Federal Tax Form – Pages 1 and 2 (W4/2013) (PDF)
- Indiana Tax Form (WH-4) (Excel)
- Form I-9(PDF)
- Refer to Page 5 on Documents to bring to verify your Employment Eligibility
- Please do not complete paper form of I-9; refer to instructions below for the electronic completion of I-9
- TALX Quick Reference (DOC) – (for use with completion of required electronic I-9)
- Employee Information Form (Form 13) (PDF)
- Self-Identification Compliance Form (PDF)
- Direct Deposit Application (PDF)
- Faculty-Staff Parking Access Permit Application (2013-14) (PDF)
- Campus Parking Map (PDF)
- Notice of Privacy Practices for Purdue Health Plans (PDF)
- Summary of Benefits (select your staff classification below)
- Medical Plan Information
- Vision Coverage
- Term Life Insurance
- Accidental Death & Dismemberment
- Disability Coverage
- Voluntary Benefits:
- Defined Contribution Plan 403 (b) Exempt - for Admin/Prof and Mgt/Prof Staff only
- Mandatory Plan 401(a) – for Admin/Prof and Mgt/Prof Staff only
- Defined Contribution Plan 403 (b) Non-Exempt – for Clerical/Service and Ops Tech Staff hired on or after September 9, 2013 only
- Defined Benefit Plan - for Clerical/Service and Ops Technical Staff hired on or BEFORE September 8, 2013 only)
- Voluntary Retirement Savings Plan – 403(b) and 457(b)
Please note: in order to view some of these forms, you may need to download and install free document viewer plugins. You will find the links to those plugins in the navigation on the right of each page on this site.
Additional Benefits Information
Please visit the main benefits Web site where you have online access to all benefit information. This is a great tool to take a look at prior to your first day!
Continue to On Your Start Date