Housing Contract

Housing Application Fee and Deposit

The resident will pay a non-refundable application fee of $20.00 and a refundable housing deposit of $200.00.

If there are no reported damage costs and there are no charges owed on the student account, the housing deposit will be released to the resident’s student account.

If there are reported damage costs or if there are charges owed to the University, the housing deposit will be used to cover those identified costs.

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Housing Costs

Housing payments are due in full by the beginning of each semester. The resident may elect to make financial arrangements to cover housing costs by using personal monies, financial aid, loans, credit card, etc.

All housing costs are billed by the PUC Student Account’s office, though non-receipt of an invoice outlining the owed housing costs does not excuse non-payment. All checks for housing payments should be made payable to Purdue University Calumet.

Late or non-payments are subject to additional fees. The resident should be aware that if payment is made for housing, but tuition fees are still outstanding on his/her student account then the payment will go toward tuition and fees first.

Residents are responsible for reviewing and maintaining their student accounts on a regular basis to ensure that their accounts are in good standing.

The resident acknowledges that any housing payment received shall be first applied to any outstanding charges such as late fees, return check charges, cleaning service fees, or the expenses relative to replacing or repairing resident’s damages to the assigned bedroom space, apartment suite, or the furnishings and fixtures contained therein, or fines for violation of rules and regulations incurred by the resident.

The Department of Housing and Residential Education has the right to report delinquencies to any and all credit reporting agencies. Residents may not sublet their housing space or re-assign any of their rights pursuant to the housing contract. Accepted forms of payment are check, money order, cash, credit card or FACTS Payment Plan. Housing fees are paid at the Office of Student Accounts in Lawshe 130.

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Occupancy

Housing contracts are signed on an academic year term, annual year term, or summer term. Residents may occupy The University Village rooms on the commencement date stated on the housing contract prior to each term.

Failure to occupy a reserved room within one week of semester classes beginning may result in cancellation of a specific space assignment. Residents will still remain responsible for the terms of their contract.

Rooms shall be vacated by 10:00 PM on the last day of their term agreement. Please note exceptions may be made for students participating in commencement activities.

All requests for exception must be submitted in writing to the Assignments Coordinator.

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Housing Contract Cancellations

To file for a voluntary or non-voluntary cancellation, the resident should complete and then submit a Housing Contract Release Petition Form to the Assignments Coordinator. The Assignments Coordinator will then review the Request for Cancellation and the resident’s reason(s) or circumstance(s) for cancellation. The Assignments Coordinator will determine if the resident’s circumstance meets a provision within the Housing Contract and will provide the resident with a written decision either granting or not granting their contract petition. The Assignments Coordinator will then submit the necessary information to the Business Manager for Housing who will then process the request. If the student does not agree with the decision, they may submit a written appeal to the Director of Housing and Residential Education.

Voluntary Cancellation by the Student.

The Student may voluntarily cancel the Contract at any time prior to 21 days before the end of the Contract upon paying the Voluntary Cancellation Fee. Cancellation for any reason other than

  1. withdrawal from the University
  2. being dropped by the University, or
  3. cancellation by the University pursuant to Paragraph 9 of the Contract

shall be considered voluntary. The Voluntary Cancellation Fee shall be calculated as follows:

  • The Daily Rate = (the total amount due under this Contract) / (the number of days between the Starting Date and the Final Date)
  • Voluntary Contract Cancellation Amount = [(the Daily Rate) * (the number of days between the Starting Date and the cancellation date)] + [(.60) * (the Daily Rate) * (the number of days between the cancellation date and the Final Date)]
  • Voluntary Cancellation Fee = (Voluntary Contract Cancellation Amount) — (the amount previously paid by the Student under this contract)

If the amount previously paid by the Student under the contract exceeds the Voluntary Contract Cancellation Amount, the University will refund the excess to the Student…pending confirmation that all fees and/or fines that may have been assessed by HRE have been paid in full.

Non-Voluntary Cancellation of Contract

If the Student cancels the Contract because the Student withdraws from the University or is dropped by the University, the Student will be charged a $200.00 cancellation fee. If cancellation under Paragraph 11 occurs at the end of the first semester, the $200.00 cancellation fee will be waived if check out is completed no later than 48 hours after the resident’s last final exam.

If the Student cancels the Contract under Paragraph 11, and if the Student subsequently re-enrolls at the University within 330 days following the Starting Date, the Student will be deemed to have voluntarily cancelled the Contract pursuant to Paragraph 10. At the time of re-enrollment, the Student shall therefore pay the Voluntary Cancellation Fee calculated under Paragraph 10, less any Non-Voluntary Cancellation Fee which the Student shall have paid under the Paragraph 10. Failure to pay the full amount due will cancel the re-enrollment.

If the University cancels the Contract pursuant to Paragraph 9 of the Contract, the Student shall be charged a $200.00 cancellation fee and also be required to pay the Daily Room Rate (the total amount due under this contract) ÷ (the number of days between the Starting Date and the Final Date) for the balance of the term of the Contract.

Moving out of the community without first pursuing housing termination will not absolve the resident of his/her financial responsibility for housing fees.

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Financial Hardship Procedures

Claims of Financial Hardship Procedure

International Student/Resident Claiming Financial Hardship

  1. The resident completes a “Housing Contract Release Petition Form.”
  2. The resident must meet with the Executive Director of International Programs or his or her designee
  3. The Executive Director of International Programs or his or her designee will then recommend approval/denial with rationale and will communicate the recommendation to:
    • Assignments Coordinator
    • Business Manager for Housing
  4. The Assignments Coordinator renders a final decision based on the recommendation and other facts known.
  5. The Assignments Coordinator will then communicate the decision in writing to the resident.
  6. If the student does not agree with the decision, they may submit a written appeal to the Director of Housing and Residential Education.

Domestic Student/Resident Claiming Financial Hardship

  1. The resident completes a “Housing Contract Release Petition Form.”
  2. The resident must meet with the Associate Director of Student Accounts
  3. The Associate Director of Student Accounts will then recommend deferral/denial with rationale and will communicate the recommendation to:
    • Assignments Coordinator
    • Business Manager for Housing
  4. The Assignments Coordinator renders a final decision based on the recommendation and other facts known.
  5. The Assignments Coordinator may consult with the Office of Financial Aid to gain a better understanding of the resident’s financial situation before rendering a decision.
  6. The Assignments Coordinator will then communicate the decision in writing to the resident.
  7. If the student does not agree with the decision, they may submit a written appeal to the Director of Housing and Residential Education.

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Summer Residency and Housing Contract Conversion Policy

Purdue University Calumet students who have signed annual year housing contracts may remain as residents whether they are enrolled in classes for the summer term or not. Purdue University Calumet students signing a “first-time housing contract” during the summer must be enrolled for the summer session.

Residents who have signed an academic year housing contract (fall semester and spring semester) who wish to convert to an annual year housing contract must pay a $200 conversion fee. Please note that converting from academic to annual applies only if there is room available to accommodate the resident(s).

Residents who have signed annual year or summer contracts and who have also been assigned for the upcoming fall semester are permitted to remain in housing during the month of August. More detailed information and guidance regarding transitions and August occupancy will be provided to each resident towards the end of the summer contract term.

HRE reserves the rights of room assignment and of reassignment for the benefit of the individual student, group, or administrative and community purpose. HRE endeavors to assign students to rooms based upon the housing preference of the individual Student. However, a specific housing assignment based upon the Student’s preference is not guaranteed or implied.

Summer Interns and Conference Attendees

Summer Interns and Conference Attendees are guests of The University Village and Purdue University Calumet. The Department of Housing and Residential Educations expects Summer Interns and Conference Attendees to follow all of the policies and procedures of the Department of Housing and Residential Education and the University Village community. Policy violations will be handled according to the Summer Conference agreement.

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Condition of Premises

On the first day of move-in, the resident shall conduct an inspection of the assigned space and apartment suite common areas, and all furnishings and fixtures. The resident is required to complete a Unit Condition Checklist. The resident should make note of any furnishings or fixtures that are not in a good repair, intact or otherwise undamaged on the Unit Condition Checklist. Once submitted to the Department of Housing and Residential Education, any additional information that the resident wishes to report regarding the premises, the resident shall provide written notice to the Department of Housing and Residential Education of such condition(s) within 48  hours (two days) after move-in day. If the resident fails to provide the Department of Housing and Residential Education with such written notice, then the premises, fixtures and furnishings shall be deemed in good repair, intact and not otherwise damaged. Upon termination or cancellation of the housing contract, the resident shall deliver the premises, furnishings and fixtures in clean, sanitary and good condition with normal wear and tear expected. The resident shall remove from the assigned room and apartment suite the resident’s personal property and all items not furnished by the University. The resident and a student staff member of the Department of Housing and Residential Education will conduct an inspection of the premises upon the resident’s surrender of room key after the expiration of the term or cancellation of the housing contract. The University shall have no duty to conduct a joint inspection with the resident if the resident is in default. The resident shall return all keys, temporary cards, and University Village sticker to the Department of Housing and Residential Education upon expiration of term or cancellation of the housing contract. The determination of any charges will be the responsibility of the University Village Facilities Personnel in conjunction with the HRE Senior Staff and not undergraduate staff members of the Department.

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Furnishings and Facilities

A single bedroom and shared living/dining/bathroom will be provided. This includes an 80″ twin bed, mattress, desk, desk chair, a closet with two sliding glass doors, and three shelf book case, a stackable chest of drawers and a nightstand. The shared living/dining area will include a dining table with two or four chairs, a sofa, a side chair, an end table, an entertainment center, and a coffee table. An individual vanity area is also included. No other furnishings will be provided. Residents assume all responsibility for all furniture and agree to return furnishings in good condition with normal wear and tear expected. Residents should not at any time remove University Village furnishings from their designated locations. Residents are not permitted to bring couches, mattresses, or other large furnishings into The University Village community. From time to time, the community facilities at the premises may be closed for repairs, during the holiday period or renovation. However, the resident shall not receive a housing fee credit because of said closed periods.

Residents shall be responsible for all loss, breakage or other damage or destruction to the items furnished to resident’s apartment, and to the common suite area.

Abandonment

The Department of Housing and Residential Education has sole discretion to determine that the Student has abandoned the assigned room if 1) the Student, in HRE’s reasonable judgment, appears to have moved out; or 2) either the Contract Term has expired or the Student has not been in the room for five (5) consecutive days while any amount owed under this Contract is due and unpaid. If the Student has abandoned the Student’s room, then HRE may remove and dispose of the Student’s personal property. In addition, HRE will terminate this Contract and the Student will be charged 100% of this Contract term unpaid by the Student.

Apartment Entry

Staff members in The Department of Housing and Residential Education are not permitted to open a room for anyone other than the person assigned to the particular space. The Department of Housing and Residential Education staff and the University Police Department are authorized to enter any locked or unlocked apartment room at any time deemed necessary for the following purposes:

  • Cleaning
  • Emergency Situations (Including the smell of anything burning such as cigarette smoke or incense)
  • Health and Safety Inspections
  • Maintenance
  • Pest Control
  • Turning off loud music and/or alarms that are disrupting the community
  • Verification of Occupancy
  • Wellness Checks

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Health and Safety Inspections

Health and safety inspections of individual bedrooms and apartment suites are completed by authorized personnel of the Department of Housing and Residential Education. Health and safety inspections are conducted on a monthly and as-needed basis to monitor compliance with health and safety standards. Inspections are implemented to determine if certain items or conditions endanger the health and safety of building occupants.

Violations of the health and safety standards include, but are not limited to: possessing flammable materials, candles, allowing moldy food in any refrigerator, halogen lamps, incense, circuit overload, pets, and excessive trash. The staff of the Department of Housing and Residential Education will inspect common areas such as the kitchen, stoves, living room, and bathroom/vanity areas along with individual bedrooms. Windows, window screens, window guards, smoke detectors, carpeting/flooring, and other facility items will be checked to during the health and safety inspections.

Maintenance checks are done periodically by The University Village Facilities Team. The Department of Housing and Residential Education reserves the right to enter any room to make damage inspections, necessary maintenance repairs, complete a room inventory, and/or conduct safety inspections. Please note that housing staff will open ovens, microwaves, and all refrigerator doors to check for proper cleaning.

Inspection slips will be left in each vanity area notifying each resident of inspection date, time, the HRE staff members conducting the inspection, and results. The Resident Conduct Process may be implemented and/or fines will be assessed as a result of health and safety violations.

Relocation of Resident

The Director of Housing and Residential Education, Assignments Coordinator, and or the University specifically reserve the right to relocate a resident to another room on the premises. The HRE staff/University may assist the resident in moving the resident’s personal property in the event of such relocation. In the event that the assigned space in The University Village is not ready for the occupancy of the resident at the commencement of the term, as determined solely by the Department of Residential Education/University, the Department/University reserves the right to assign the resident, if possible, to temporary alternative accommodations.

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Subletting

The Housing Contract shall not be transferred or assigned to any other person than as named on the contract.

Damages

A resident is liable and accountable for all damages to The University Village resulting from negligence, misuse, and/or his/her guest. All residents of an apartment suite will be held mutually liable for damage to the apartment common spaces once occupancy is established unless an individual resident of the room is solely liable for damage to the room and individual responsibility can be clearly established. This includes, but is not limited to, damages caused by electrical appliances or other personal equipment and belongings, and those caused by adhesives, nails, tacks and vandalism.

Common Area Damages

All residents of a floor are liable and accountable for all damages to the public areas of their floor resulting from negligence and misuse. Residents should attempt to find the people responsible for the damage and report them to the Assignments Coordinator. If this fails, the cost of repairs will be split among all the residents of that floor.

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Fees/Fines

If a fee or fine is applicable to a situation, the resident should be aware that the fee/fine may coincide with Resident Conduct Proceedings. The following fees and fines will be assessed on an individual basis.

Fees and Fines
Situation Fee / Fine
Candles/Incense (OpenFlame) $50.00
Damaged Keys $10.00
Damage/Vandalism/Repair/Replacement Cost of Replacement, Labor, and Repair
Exit Door Entry: First Offense $50.00
Exit Door Entry: Second Offense $100.00
Exit Door Entry: Third Offense $150.00
Health and Safety Inspection Violations: First Offense $100.00
Health and Safety Inspection Violations: Second Offense $200.00
Health and Safety Inspection Violations: Third Offense $300.00
Inappropriately Discarded Trash $50.00
First Lock-out FREE (one per academic year)
Additional Lockouts $25.00 for every occurrence
Lost Guest Pass $20.00
Lost Bedroom Key $100.00
Lost Mail Key $50.00
Lost Temporary ID Card (Integra) $20.00
Pet Violation: First Offense $100.00
Pet Violation: Second Offense $200.00
Pet Violation: Third Offense $300.00
Removed Window Screens/Guards $25.00
Smoking in UV First Offense: $100.00
Smoking in UV Second Offense: $200.00
Smoking in UV Third Offense: $300.00
Unauthorized Use of a Room $200.00
Tampering or Altering Smoke Detector $200.00

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Housing Charges Appeals Process

If your student account is assessed any damage/repair charges and you wish to contest any of the charges, you may submit an appeal by following these instructions:

  • Go to http://webs.purduecal.edu/housing/forms-and-docs/housing-charges-appeal/
  • Ensure that all fields are completed accurately and in your reason/justification, explain why you feel you are not responsible.
  • We ask that you allow at least four (4) weeks for an Appeals decision to be made.
  • Appeals are reviewed by the Assignments Coordinator and/or the Director.
  • If you are not responsible for damages within your apartment, the responsible party would need to come forward and accept responsibility before you can be found not responsible.

Any student may appeal their housing charges up to six (6) months from the date the charge was posted to their student account.

Liability

Although precautions are taken to maintain adequate security, the Department of Housing and Residential Education and the University do not assume any legal obligation for injury to a person (including death) or loss or damage to items of personal property. The Resident assumes all risk of loss or damage of Resident’s property brought into the Premises which may be caused by water leakage, fire, windstorm, explosion, or other cause, or by the act or omission of any other Resident or person. Students are strongly encouraged to purchase Renter’s insurance to cover such possible losses. The resident is strongly encouraged to keep bedroom and apartment doors locked and secured at all times. Residents should not leave personal items unattended in common living spaces or common areas, the Department of Housing and Residential Education/University will not be held liable for stolen items. Loss, due to alleged theft, should be reported immediately to the staff of the Department of Housing and Residential Education and the University Police Department to be officially documented and investigated.

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Self-Care

While living in the residence halls, all residents are responsible for their own self care including appropriate personal hygiene, management of medical conditions or illnesses including mental health and/or disability-related personal needs.

Illness

If a resident becomes ill or incapacitated, a staff member of the Department of Housing and Residential Education and the University may elect to engage the services of the local emergency medical services or physicians. The expense of emergency services will be the responsibility of the resident. The resident’s emergency notification contact will only be informed of the resident’s emergency medical care if he/she gives the Department of Housing and Residential Education permission to do so or if the resident is under the age of 18. Upon the advice of emergency medical personnel or a physician, the resident may be required to be removed from the premises for care in a medical facility, and any expense shall be the obligation of the resident. Residents are strongly encouraged to inform the Department of Housing and Residential Education of any special medical requirements that a resident may have on a continuing basis so that such information will be available if an emergency arises.

Missing Persons Protocol

University Village Residents who become concerned about the whereabouts of another University Village Resident should notify the following staff members: Community Assistants (Service Desks), Resident Assistants, Graduate Assistant, Clerk, Assignments Coordinator, Assistant Director, Director, and/or the University Police Department. The Department of Housing and Residential Education will quickly investigate and then communicate the concern to the  University Police Department.

Each University Village Resident will be asked to complete a Missing Persons Contact Designee Card upon officially checking into The University Village community. This information is confidential and will remain on file with the Department of Housing and Residential Education. The Missing Persons Contact Designee Card will be turned over to the  University Police Department if a report is filed related to a resident’s whereabouts. The Director of Housing and Residential Education will notify the University Village Resident’s Missing Persons Contact Designee within 24 hours of the resident being determined as missing. Please note that if the missing resident is under 18 years of age and not emancipated from the custodial parent, the Department of Housing and Residential Education is required to notify the custodial parent or guardian within 24 hours of the resident being determined as missing.

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Sexual Assault Policy

Purdue University’s policy regarding sexual assault can be found in the policy on Anti-Harassment – III.C.1. The policy states that:

  • Any act of sexual violence, including but not limited to rape, sexual assault, sexual battery and “sexual coercion” is considered sexual harassment and is therefore unacceptable conduct that will not be tolerated.
  • All Purdue community members — faculty, staff and students — are encouraged to report and address any incidents of harassment.
  • Acts of retaliation against faculty, staff and students who report or file a complaint of harassment or who assist or participate in the investigation of a harassment complaint are strictly prohibited.
  • Any individual or group that violates the policy will be subject to disciplinary or remedial action, which can include termination of employment or expulsion.
  • Disciplinary action for violation of the harassment policy can be enhanced if the harassment is found to have been motivated by bias based on race, gender, religion, color, age, national origin or ancestry, genetic information or disability.

Residents who are victims of sexual violence should call the University Police Department (open 24 hours a day) at 9-911 or dial 911 if you are off-campus. If you are off-campus and sexual violence occurs, still contact the campus police once you have returned.

Residents may also contact the following individuals:

  • Linda Knox, Title IX Coordinator; Lawshe 231; (219) 989-3169
  • Housing and Residential Education Staff-including RA’s; Griffin or Peregrine Hall (219) 989-4150
  • Dean of Students Office; SULB 313; (219) 989-4141

Deans, Department Heads, or any person who has supervisory responsibilities such as RA’s, faculty, and HR may also be contacted.

We strongly recommend that all residents visit the Sexual Assault Web site at http://www.purdue.edu/sexual_assault/ to obtain further awareness and education for students and parents concerning sexual assault — what it is, including the legal perspective; what to do if it happens; where to go for support; and much more.