Frequently Asked Questions about Graduate Aide Fee Remissions
What is a fee remission?
When graduate students are appointed to Graduate Aide positions, they receive, in addition to a monthly stipend, a fee remission. Basically, the fee remission assists the student in paying tuition. Students do not receive the fee remission in the form of cash, but rather a deduction that is used to reduce the amount the student owes the University for his or her assessed tuition. The remission is credited to the student account and leaves a lump sum that the student is responsible for.
How do I become eligible to hold a Graduate Aide position?
During any academic session, an individual must be enrolled as a student in a graduate degree or teacher license program and be registered for at least three credit hours of graduate-level (50000 and above) course and/or research work to qualify for a graduate staff appointment. Graduate staff on appointment during the summer are required to register for a minimum of three graduate-level credit hours during at least one of the summer modules.
Where can I find a Graduate Aide position?
Most graduate aides find positions within their program of study department. Students can also check with Career Services in the Student Union and Library, Room 349.
Registration and enrollment requirements
During any academic session, an individual must be enrolled as a student in a graduate degree or teacher license program and be registered for at least three credit hours of graduate-level (50000 and above) course and/or research work to qualify for a graduate staff appointment. Graduate staff on appointment during the summer are required to register for a minimum of three graduate credit hours during at least one of the summer modules.
A student is eligible for the graduate staff fee remission if the appointment is in effect during the first six weeks of a semester or July 1 of the summer session. If a graduate staff appointment terminates within the first six weeks after the start of a semester or prior to July 1 during the summer session and coursework is continued, all applicable tuition and fees will be assessed for the semester or summer session.
Undergraduate classes – can I take them?
Undergraduate courses may be taken as long as the student is enrolled in at least 3 graduate-level credit hours as well.
International Graduate Student Insurance Requirement
International graduate students must hold a certain level of health insurance while they are enrolled at Purdue University Calumet. The fee remission of any international student holding a graduate aide position will be held if proof of insurance is not submitted to the graduate studies office.
Submission: Who fills out the fee remission form?
It is the student’s responsibility to completely fill out the fee remission form and have it signed by the department head.
Authorization: Who signs the form?
The department head of the employing department must sign the fee remission form.
Due Date: When is the fee remission form due?
Fee remission forms are due in the Graduate Studies office no later than two weeks after the student employment start date each semester.
Where to submit the form?
The Graduate Studies Office in Lawshe 242. Office hours are 8:00am – 4:30pm
Tuition: Does the fee remission cover 100% tuition and fees?
No. The remission leaves a lump sum of tuition that the student is responsible for plus all applicable credit hour fees. In reality, the remission could be called a tuition remission because all fees are the student’s responsibility. The flat tuition fee per semester for the 2014-15 academic year is $771.20 (plus $8.75 tech fee, $5.50 parking and $3.55 R&R fee per credit hour) but it changes yearly.
A remission form must be submitted every semester a student is employed, including summer.
Combination of appointments – Can I have more than one appointment?
Yes, but the total CUL may not exceed 50% time or 20 hours per week. This total includes hourly student service positions as well as graduate aid positions. Appointments beyond 50.00 must be justified to and approved by the Vice Chancellor of Academic Affairs prior to actual hire.
For graduate staff appointed on an academic year basis, employment will begin on the seventh calendar day preceding the first day of classes of the semester and end on commencement day. For payroll purposes, the sessions are defined as follows:
- The fall semester begins the seventh calendar day preceding the first day of classes in the first semester and ends the eighth calendar day preceding the first day of classes in the second semester or until work authorization expires, whichever comes first.
- The spring semester begins the seventh calendar day preceding the first day of classes in the second semester and ends on commencement day or until work authorization expires.
- The summer session is divided into three modules. The first module begins the day following the Spring Commencement. Summer appointments are based on actual days worked.
How much will I get paid?
Because stipends change from year to year, current compensation information should be found on the Human Resources web page.
Financial aid – How does this affect my financial aid?
Fee remissions are handled in different ways depending on the type of financial aid. It is impossible to detail the process here. Any financial aid issue needs to be discussed directly with the Office of Financial Aid.
The value of a fee remission provided to a graduate staff employee is not considered taxable income.
Federal, state, and county taxes are withheld from the student’s monthly stipend payments according to exemptions claimed on the Employee’s Withholding Certificate (Form W-4) and the Employee’s Withholding Exemption and County Residence Certificate (Form WH-4), respectively. A Wage and Tax Statement (Internal Revenue Service Form W-2) will be issued after the end of the year.
Employment is subject to the availability of funds. The employment of graduate staff may be terminated prior to the expiration of the stated employment period or the compensation may be reduced during such period in the event federal or state appropriations are reduced or are deemed insufficient by Purdue University. Compensation paid from other sources will be paid only to the extent of funds available from such sources. If for any reason employment is terminated before the expiration of the stated employment period, compensation shall be paid up to, but not beyond the date of such termination.
Continuation of graduate employment is conditional upon performance of the work assigned and/or satisfactory academic progress. The employment of any graduate staff member may be terminated at any time prior to the expiration of the stated employment period by the University for cause, which shall include any violation of University rules, regulations, or policies. No extension or renewal of employment of any graduate student beyond the stated employment period shall be effective unless a notice in writing is given to the student.
If the staff member’s appointment terminates within the six weeks after the start of the Fall/Spring semester or four weeks after the start of the summer session and coursework is continued, regular student tuition and fees must be paid for that semester or summer session.
A summarized-listing of documents that must be completed before a new graduate staff member may be paid are listed below:
- Personnel Action (PA) Form – Completed by the hiring department. Includes citizenship status and case verification number (CVN) from the electronic I-9 service for Employment Eligibility Verification – Self-Identification Compliance Form (SICF Form) – Employee’s Withholding Allowance Certificate (Form W-4) – Glacier Tax Summary and appropriate immigration documents (if applicable).
- Employee’s Withholding Exemption and County Residence Certificate (Form WH-4)
- Direct Deposit Form (Business Office Form 0003)
- Employee Information Form (Form 13)
Where can I find additional information?