Code of Conduct

Q: I violated a university policy, what happens now?

A: Upon receipt of an incident report the Student Conduct Office will send out a letter to you in a few business days. Depending on the nature of the policy violated and your involvement your letter may either ask you to appear for an administrative meeting or a disciplinary hearing. You can review your rights and responsibilities by reading the Student Bill of Rights and the Regulations Governing Student Conduct, Disciplinary Proceedings, and Appeals. (Code of Conduct)


Q: I violated a policy at University Village, what happens now?

A: Depending upon the nature of the incident you will have a hearing either with a staff member at University Village or someone from the Student Conduct Office. If you have a hearing with through the Student Conduct Office a UV staff member may be present in your hearing to discuss the incident in regards to UV community standards.


Q: I received a letter asking me to appear for an administrative meeting, what does that mean?

A: An administrative meeting is designed to gather more information on an incident that occurred. For example, if you were a witness to an incident the Student Conduct Office might call you in for an administrative meeting instead of a disciplinary hearing.


Q: I received a letter asking me to appear for a disciplinary hearing, what does that mean?

A: In short it means that you allegedly violated a university policy. When you receive a letter asking you to appear for a disciplinary hearing it will include the charge(s) that you allegedly violated. You can reference the Regulations Governing Student Conduct, Disciplinary Proceedings, and Appeals to see the process for a disciplinary hearing. 


Q: I’ve been found responsible for violating a policy, what happens now?

A: In the letter that you receive stating that you were found responsible for violating a university policy any sanctions would have been outlined in the letter. Sanctions can range from a warning to an educational sanction to expulsion. For additional information about sanctioning please see the Regulations Governing Student Conduct, Disciplinary Proceedings, and Appeals or The Process on our website.


Q: How do I appeal?

A: If you were found responsible for a violation you can appeal your case based on the following criteria:

If and only if a University policy or a University regulation has been violated, or the student’s due process rights have been violated.

If you feel that one of the above instances applies please refer to the appeals section for further information.


Q: What sort of file will I have with the university and how long will it be retained?

A: If you have been involved in an incident you will automatically have a file (including administrative meetings). The file will contain the incident report, copies of any letters/emails you would have been sent, communication about the incident, etc.

For disciplinary cases in which the student was found responsible and the sanction was NOT suspension or expulsion the university will maintain that student’s file for seven years from the date of the last incident.

For disciplinary cases in which the student was found responsible and the sanction was either suspension or expulsion that student’s file will remain permanently with the university.


Q: My parents/guardians have questions; can someone from Student Conduct talk to them?

A: If a parent/guardian has a question about the conduct process in general a staff member in the Student Conduct Office will be able to answer questions. If a parent/guardian has a question about an incident that you were allegedly involved in we would be unable to answer their questions due to FERPA laws.


Q: I have a hold on my account for a conduct matter, how do I get it removed?

A: Please contact the Office of the Dean of Students for further information about any holds you may have on your account due to a disciplinary matter.

Q: I violated a policy at University Village, what happens now?

A: Depending upon the nature of the incident you will have a hearing either with a staff member at University Village or someone from the Student Conduct Office. If you have a hearing with through the Student Conduct Office a UV staff member may be present in your hearing to discuss the incident in regards to UV community standards.


Q: I received a letter asking me to appear for an administrative meeting, what does that mean?

A: An administrative meeting is designed to gather more information on an incident that occurred. For example, if you were a witness to an incident the Student Conduct Office might call you in for an administrative meeting instead of a disciplinary hearing.


Q: I received a letter asking me to appear for a disciplinary hearing, what does that mean?

A: In short it means that you allegedly violated a university policy. When you receive a letter asking you to appear for a disciplinary hearing it will include the charge(s) that you allegedly violated. You can reference the Regulations Governing Student Conduct, Disciplinary Proceedings, and Appeals to see the process for a disciplinary hearing. 


Q: I’ve been found responsible for violating a policy, what happens now?

A: In the letter that you receive stating that you were found responsible for violating a university policy any sanctions would have been outlined in the letter. Sanctions can range from a warning to an educational sanction to expulsion. For additional information about sanctioning please see the Regulations Governing Student Conduct, Disciplinary Proceedings, and Appeals or The Process on our website. 


Q: How do I appeal?

A: If you were found responsible for a violation you can appeal your case based on the following criteria:


If and only if a University policy or a University regulation has been violated, or the student’s due process rights have been violated.


If you feel that one of the above instances applies please refer to the appeals section for further information. 


Q: What sort of file will I have with the university and how long will it be retained?

A: If you have been involved in an incident you will automatically have a file (including administrative meetings). The file will contain the incident report, copies of any letters/emails you would have been sent, communication about the incident, etc.


For disciplinary cases in which the student was found responsible and the sanction was NOT suspension or expulsion the university will maintain that student’s file for seven years from the date of the last incident.


For disciplinary cases in which the student was found responsible and the sanction was either suspension or expulsion that student’s file will remain permanently with the university.


Q: My parents/guardians have questions; can someone from Student Conduct talk to them?

A: If a parent/guardian has a question about the conduct process in general a staff member in the Student Conduct Office will be able to answer questions. If a parent/guardian has a question about an incident that you were allegedly involved in we would be unable to answer their questions due to FERPA laws.


Q: I have a hold on my account for a conduct matter, how do I get it removed?

A: Please contact the Office of the Dean of Students for further information about any holds you may have on your account due to a disciplinary matter.

A: Upon receipt of an incident report the Student Conduct Office will send out a letter to you in a few business days. Depending on the nature of the policy violated and your involvement your letter may either ask you to appear for an administrative meeting or a disciplinary hearing. You can review your rights and responsibilities by reading the Student Bill of Rights and the Regulations Governing Student Conduct, Disciplinary Proceedings, and Appeals.  



Click here to return to the Code of Conduct page.