November 2012 PAC Board of Directors Meeting Minutes

Attendance:  Blanca Aranda, Wendell Carey, Sheryl Corey, Kate DeRolfAlex Fenske, Shontrai Irving, Robert Johnson III, George Kopanakis, Donna Lail, Tom Mavronicles, Victoria Merrill-Washington,  Michael Moskalick, Sylvia Planer, Tom Szczepanski ,Lisa Sargent, Mary C. Shields and  Diana Virijevich 

Absent:   Scott Schaller
Guest:  James Drzewiecki 

Committee Reports

Executive Committee

President’s Report:  Election of New Board Members
 Tom opened the meeting by reading the mission of Purdue Alumni Calumet.  He asked for a vote to elect Scott Schaller as a new board member.  A motion was made by Alex Fenske to elect Scott to PAC.  This was seconded by Shontrai Irving.  All were in favor.  Motion stands.  Second, Tom introduced the new soccer coach, James Drzewiecki, who will serving as the Athletic Representative on the Board.   All were in favor of this appointment. 

Election of New Executive Board Members
Voting for open executive board members followed Tom thanking everyone for their participation during his service as President.  Donna Lail nominated Blanca Aranda as Recording Secretary.  In turn, Blanca nominated Donna as Financial Secretary.  Lisa expressed her interest in running for Vice President.  Shontrai nominated Lisa Sargent in the role of Vice President.  No further nominations were offered for this position.  Mike Moskalick nominated Shontrai Irving for the position of President.  No further nominations or requests for this position were made.   Alex made a motion to accept the uncontested nominations.  This was seconded by Shontrai Irving.  All were in favor.  Motion stands – New Executive Board Members will assume their responsibilities starting 1/1/2013. 

Vice-President’s report:  Tom reviewed the responsibilities of the Vice President.  This includes attending events and acting on behalf of the President when that individual is unavailable as well as verifying financial activities and contributions of board members.  This includes overseeing the budgeting process of the individual committees. 

Minutes:  Mary Shields presented the minutes from the October16, 2012 meeting which were distributed previously via email to all members.  No corrections were made.  A motion was made by Alex Fenske to approve the minutes.  This was seconded by Blanca Aranda.  All were in favor.  None opposed.  Motion stands.

Financial Report:  Blanca presented the financial report showing a balance from West Lafayette of $16,041.92.  All members present reviewed the statement.  She also noted pending expenses and Committee Budgets.   A motion was made by Alex Fenske to approve the financial statement as received from West Lafayette.  This was seconded by Wendell Carey.  All were in favor.  None were opposed.  Motion stands.

Communication Committee:  There have been no new scheduled activities.  Some expenses have been shifted to this committee and are reflected on the updated budget.  It is important that the communication committee work closely with all other committees in helping with promotional items and communication of activities and events.

New Alumni Committee:  Donna outlined plans for the one year reunion.  She has found a venue at Patio which will cost approximately $12/person.  She and her committee are also exploring the reunion to occur 1 year after graduation of the 2012 class.

Professional Development Committee:  Lisa summarized her two events which were both successful.  Overall she was pleased with the response of the “Justice, what’s law got to do with it?” event.  She again thanked Shontrai Irving for his assistance with this program.

Social Committee:  As Shontrai assumes responsibilities of the president, there will be a need for a new chair of the social committee.  He is currently working on the family centered Ice Skating ring event at Deep River Water Park.   Arrangements have been made for Saturday, January 19 from 10 a.m. – noon.  Cost will be $3 per person.

Membership Committee:  The discounted membership campaign in June was successful with 56 New Alumni Members signed up.  Hopefully, there will be an equally successful campaign for the December graduates.  The committee will work with the PUMA marketing group to develop a marketing campaign for PAC.  Money has been budgeted for a project of this kind.

Purdue Alumni:  Chad Johnson reviewed upcoming events in West Lafayette as well as neighboring states.  The Boilermaker Ball tickets will be on sale and sell quickly.  Two basketball games will be held on December 15, 2012 featuring Butler vs. Indiana University and Purdue vs. Notre Dame.

Purdue Club Northwest Indiana:  Tom reported on the annual scholarship dinner held at Strongbow Inn in Valparaiso.  He said the speaker was good and shared stories of his adventures with opposing basketball coaches over the last twenty plus years.

Purdue Club Chicago:  Alex reviewed the Chicago club activities.  He is working on the networking event to be held at Flossmoor station and thinks the cost will be approximately $20 per person.

Advancement:  Diana asked members to support the Chancellor’s fall appeal that asked for a gift to Purdue Calumet’s Annual Fund.

Adjournment:  A motion was made to adjourn the meeting by Wendell Carey.  This was seconded by Alex Fenske.  All were in favor.  Meeting adjourned at 8:07pm.