October 2011 PAC Board of Directors Meeting Minutes

Purdue Alumni Calumet
Board of Directors Meeting Minutes
Wednesday, October 18, 2011

In Attendance: 
Blanca Aranda, Sheryl Corey, Alex Fenske, Dan Hendricks, Shontrai Irving, Chad Johnson (via phone), Donna Lail, Tom Mavronicles, Sylvia Planer (via phone), Mary C. Shields, Lisa Sargent (via phone), Tom Szczepanski, Diana Virijevich, Dr. Victoria Merrill-Washington
Guest:  Steve Salisbury (Fort Wayne), PA Regional Representative (via phone), Jordan Bruner, Sports Information Officer
Absent:   Wendell A. Carey, Jennifer Dinell, Robert Johnson, George Kopanakis, Natalie Showden
Welcome:  The meeting was called to order by Tom Mavronicles at 6:47.  The PAC Mission Statement was read by Tom. 

Jordon Bruner, Sports Information Director for the Purdue Athletic Department updated the members on PUC sports programs.  Our athletics program has grown to eight sports teams with the introduction this fall of men’s and women’s cross country.  We remain on schedule to increase our program to 12 teams with teams in men’s and women’s soccer, men’s baseball and women’s softball coming soon.  Jordon also informed the group that Athletic Director Bob Brunner has resigned and John Friend is currently the acting Director until a new individual is found to fill that position.  The program has a goal to join the NCAA Division III eventually. 

 PA Regional Representative Report:  Steve Salisbury, Purdue University West Lafayette regional representative of all clubs updated the members about their recent meeting.  The Alumni Board of Trustees is performing a presidential search.  Information about their organization may be found on the website.  Some discussion about the PACE group followed.  This is a very active group of students on the campus.  Ideas of how to engage students at this campus would be helpful.

 Committee Reports
Executive Committee:
President’s Report: Tom noted that the Executive discretionary fund has been added to the budget.

Vice-President’s Report:  George was absent so Tom presented this fiscal year’s tentative budget which has been updated.  A motion was made by Alex to accept the proposed budget totaling $19,600 (corrected).  This was seconded by Blanca.  All were in favor.  None were opposed.

Minutes:  Donna Lail was not listed as in attendance and was noted.  This correction will be made.  A motion was made by Blanca to approve the minutes with this change.  This was seconded by Tom S.  All were in favor.  None were opposed.

Financial Report:  Blanca presented the latest financial report received from West Lafayette dated August 31, 2011.  Current balance as of that dates was $20,964.55.  A summary of expenses for Alumni Leaders day was presented but these expenses are not included on the August 31, 2011 budget posting.  A motion was made by Donna to accept the financial report received from West Lafayette.  This was seconded by Sylvia.  All were in favor.  None were opposed. 

Communications CommitteeMary Shields asked if Press Releases are made for the Alumni events.  Diana stated these have been completed online to the Times and that information has been in the paper for various events.  No new updates for the Communications Committee were presented. 

New Alumni Committee:
Donna Lail reviewed activities of her committee.  Donna presented a questionnaire which she has sent to the student organizations.  She wishes to invite leaders of these groups to future meetings to spur interest in the PAC.  She will meet with her group to further discuss the graduation party activity to determine whether or not this will continue as in the past or if a new event will take its place.

Professional Development Committee:
Lisa discussed the October 24, 2011 Platinum Speakers Series event, “Marketing Yourself in Today’s Economy.”  Lisa is considering to have the Spring presentation to be law related and will be sometime in March.  Diana suggested David Novak and will email contact information to Lisa.  Shontrai may also be on the panel. 

Social Committee: 
Shontrai is planning a family based picnic event.  There was a discussion on having an ice skating party at Centennial Park with Hot Chocolate and snacks.  Shontrai also believes that the Board should participate in a Community Service Event. 

Membership Committee:
There no new activity for the Membership Committee and a new Chair person is needed for the committee due to Doug Ollie resigning in September.  Discussion took place on one of budget items, athletic team welcome event, should be in the Social Committee Budget instead.  Tom noted that this was probably more appropriate expenditure for Social and would move the funding and correct the budget. 

Purdue Clubs
Purdue Alumni:  Chad Johnson told the members that a tailgate party will be held for the Wisconsin game.  He reminded everyone about the Boilermaker Ball at the end of February and noted tickets normally sell out quickly for this event.  A basketball tournament is to be held in December in Indianapolis with four Indiana schools—IU, Notre Dame, Butler and Purdue participating.  This should be a well attended sporting event.

Purdue Club NWI:  Tom reported that the Leroy Keys dinner went well.  He thanked PAC for the scholarship donation.  A game watch would be held at a Valparaiso restaurant for the Michigan Game.

Purdue Club ChicagoAlex Fenske reported on the Chicago club activities.  He had been working with the Chicago Blue bar to try to have it be a Purdue Bar and since the manager left, he will need to work with the new manager.  Alex showed the members the new logo which was placed on t-shirts that will be sold.  On the t-shirt will be phrases that remind individuals of Purdue and they have received many suggestions to place on the shirt.

Advancement: 
Diana thanked the board members who attended the back to school weekend event which was a great success.  There were many faculty and alumni in attendance.  She said that there is a group of alumni present in Porter County that wishes to be active with activities.  Dan is currently in California meeting with a group of alumni.  He is targeting cluster groups in various locations.  She also reported that the Chancellor’s request for PUC financial support will be going out in the mail soon. 

Adjournment: 
A motion was made by Tom to adjourn at 8:17p.m.  This was seconded by Blanca.  All were in favor.  None were opposed.