November 2011 PAC Board of Directors Meeting Minutes

Purdue Alumni Calumet
Board of Directors Meeting Minutes
Tuesday, November 15, 2011

In Attendance: 
Blanca Aranda, Wendell Carey (via phone), Alex Fenske, Chad Johnson, George Kopanakis, Donna Lail, Tom Mavronicles,  Mary C. Shields, Natalie Shadowen, Lisa Sargent, Tom Szczepanski, Diana Virijevich and Sylvia Planer.  
Absent:   Sheryl Corey, Jennifer Dinell, Shontrai Irving, Dr. Victoria Merrill-Washington
Welcome:  The meeting was called to order by Tom Mavronicles at 6:37pm.  The PAC Mission Statement was read by Tom. 

Committee Reports
Executive Committee:
President’s Report: Tom noted that the budget was changed to include a “Welcome” event which would be held by the social committee.  The budget was adjusted to reflect this $750 projected expense.

Vice-President’s Report:  George presented the updated budget.  The members were given a copy of the submitted 2011/2012 budgets and a listing of what was accepted highlighted on the summary.  Plaques will be purchased for Mike Moskalick and Barb Synos from the Executive Officers Discretionary Fund.  A motion was made by Blanca to approve the modified budget.  This was seconded by Natalie.  All were in favor.  None were opposed. 

Minutes:  Robert Johnson had been listed incorrectly on the minutes under present/absent session.  This was corrected and was the only change.  A motion was made to approve the minutes with the change by Blanca.  This was seconded by Donna.  All were in favor.  None were opposed.

Financial Report:  Blanca presented the latest financial report received from West Lafayette dated October 31, 2011.  Current balance as of that dates was $17,075.50.  A summary was given of all expenses paid was listed under the individual committee budgets along with those that are outstanding.  A motion was made by Tom S. to accept the October financial statement from West Lafayette.  This was seconded by Alex.  All were in favor.  None were opposed. 

Communications CommitteeDiana reported that the table cover was estimated at about $150.  She also noted that we may be able to have a display in a permanent space near the information booth in the Student Union Building.  The committee will move to replace the two retractable signs.  Diana will email Jordan regarding placement of a banner in the Fitness Center and Natalie will email John Fiend, acting Athletic Director about using the Peregrine logo.

New Alumni Committee:
Donna stated she had sent letters out to the student committee and has not yet gotten a response.  She felt the idea of a “Tweet up” was a good one to elicit interest.  Discussion followed about having some type of reduced dues as an enticement for joining PAC and perhaps this can be promoted at a graduation event.  Tom noted that this is budget for Membership Committee to accomplish.

Professional Development Committee:
Lisa gave an overview of the upcoming platinum speaker’s series which will focus on law.  She has potential speakers and other suggestions were given.  A future topic is being explored.

Social Committee:
Shontrai was absent but Tom Mavronicles talked about the upcoming wine tasting event that would be held in the new Hospitality Tourism Management building.  Diana had some discussion with Michael Flannery about costs.  She will get a better idea of what can be offered and bring to next meeting.  The ice skating outing was explored and it will not be feasible at Centennial Park since their pond does not freeze over so the committee is looking for another family orientated event.

Membership Committee:
The Committee is in transition and only Sylvia was present for discussion.  Tom mentioned that the Bob Hayes award will be presented at the men’s basketball game and he would be present for this event.  Tom reviewed that PAC is studying if it can offer reduced membership for new graduates as an enticement for joining PAC and perhaps this can be promoted at the pre-graduation event. 

Purdue Clubs
Purdue Alumni:  Chad Johnson reminded everyone of the Boilermaker Ball that will be held at the J.W. Marriott in Indianapolis.  He also mentioned the December 17, 2011 basketball showcase featuring Purdue vs. Butler at the Cross Town Classic. 

Purdue Club NWI:  Tom reported on the NWI events including a watch party on January 21, 2012 in Porter.  He announced that there would be no spring dinner but there will be a coaches caravan featuring 3 or 4 Purdue coaches.

Purdue Club ChicagoAlex Fenske reported on the Chicago club activities.  He announced that the group made a decision to move the golf outing to Ruffled Feathers from Balmoral Country Club in Crete.  Alex also reminded the board members that PCC is having the lunch/Board Meeting on the second Saturday of December.

Advancement: 
Diana shared that there was a good turnout for the recent event held in Porter County and there may be a future event at Tal Tree Arboretum in Valparaiso.  She stated that Dan and Diana wanted to invite board members to an appreciation dinner in December.  This will be on the second Tuesday of December.  She will send out an invitation in the near future. 

Adjournment: 
A motion was made by Wendell to adjourn at 8:20 p.m.  This was seconded by Blanca.  All were in favor.  None were opposed.