August 2011 PAC Board of Directors Meeting Minutes

Purdue Alumni Calumet
Board of Directors Meeting Minutes
Wednesday, August 16, 2011 

In Attendance:  Wendell A. Carey (via telephone), Sheryl Corey, Jennifer Dinell (via telephone),  Alex Fenske, Shontrai Irving, Robert E. Johnson III (via telephone), George Kopanakis, Tom Mavronicles, Douglas Ollie, Lisa Sargent, Mary C. Shields, Tom Szczepanski, Diana Virijevich, Dr. Victoria Merrill-Washington

 Guest:  Chancellor Thomas Keon

Absent:   Blanca Aranda, Sherri Ervin, Chad Johnson, Sylvia Planer, Natalie Shadowen 

Welcome:  The meeting was called to order by Tom Mavronicles at 6:40.  The PAC Mission Statement was read by Tom. 

Introduction of the new Chancellor:  PAC President Tom Mavronicles welcomed Chancellor Thomas Keon.  Chancellor Keon outlined his strategic plan for the university.  He spoke about providing more resources, closely working with the alumni, enhancing the mentoring and internship program and ultimately increased hiring of Purdue Calumet graduates.  Chancellor outlined his plan to have better data collection in order to communicate the needs and outcomes of the university.  He plans to better market the University to the Chicagoland area.  He would like to increase enrollment retention of students, thus increasing the number of individuals attending the university.  Chancellor Keon expressed his desire to work closely with the alumni in the future and would like to attend future PAC meetings in order to update the group and seek input.

 Committee Reports

Executive Committee:

President’s Report: Tom Mavronicles commented on the first draft of the 2011/2012 PAC budget and requested the Committee Chairpersons to meet with their respective committee members and present a  final budget request to the Vice President George Kopanakis before September board meeting. 

 Vice-President’s Report:  George presented the tentative budget based on last year’s projections and unfinished projects.  The committee budgets will be refined and the group advised of the final approved budgets.

 Minutes:  One correction to the June Minutes was noted that a board member was listed both as attending and absent.  This correction will be made.  A motion was made to accept the meeting minutes with correction, by Doug Ollie.  This was seconded by Alex Fenske.  All were in favor.  None were opposed.

 Financial Report:  Blanca Aranda, was not present, so Tom Mavronicles and Diana Virijevich, reviewed copies of the treasurer’s report ending June 30, 2011 were distributed as well as the expenses paid for by the Office of Advancement.  Diana reviewed the May 31, 2011 PAC Treasurer’s Report listing the breakdown of expenses and budgets for each committee.  A listing was also provided of expenses paid by the Office of Advancement totaling $12,416.62.  The ending balance of the fiscal year for PAC was reported as $12,067.99.  A motion was made by Doug to accept the June financial report from West Lafayette and this was then seconded by Alex.  All were in favor; none were opposed. 

 Communications CommitteeTom Mavronicles reviewed potential projects for the Communications Committee which included two new retractable banners and table cover for PAC events and other banners for other athletic and social events.  The Communication Committee will work closely with the other committees to enhance events and communicate this to alumni.  Purchase of ID badges and business cards was discussed as items to help represent Board Members.

 New Alumni Committee:
Donna Lail discussed the “Move-In Day” activities and asked if any board members present who would be participating in this event.  She stressed that those wishing to participate needed to get information about the day from the training session.  She also discussed the graduation parties and will discuss this in more detail in evaluating the success of the event.  Donna and her committee members feel that including student organizations in activities and meetings would be a positive way of promoting the Alumni organization.

 Professional Development Committee:
Lisa presented information about the activities of her committee.  There will be two speakers at the Alumni Leaders event on October 17, 2011.  The platinum series will be held in March.  George offered to have his cousin speak on a unique nursing program she is had been involved with as an Ex Vice-President.  He will get contact information to Lisa. 

Social Committee:
Shontrai gave a brief report on tentative activities.  There are some activities being explored including working with the (2) Purdue Clubs PAC is working with.  He also expressed a desire to have family type events for alumni.  He will work with the other clubs for potential joint activities.

Membership Committee:
Doug presented some tentative plans.  One project he would like is a Paver Discount for anyone who pays a membership to PAC.  He will research this idea and present findings to the Board at the next meeting.

A suggestion was made to create an Executive Committee budget to be used for miscellaneous expenditures.  Items such as plaques honoring prior dedicated board members, business cards, name badges, etc. were some suggestions.

Purdue Clubs

Purdue Alumni:  Chad Johnson was not present and no new updates were received. 

Purdue Club NWI:  Tom reported that there was a very good turnout for the Railcats game.  He noted the Fall dinner was scheduled for October 5, 2011 at Tiebels and will feature Leroy Keys.

 Purdue Club ChicagoAlex Fenske reported on several activities but reported that the Purdue West Lafayette Freshman Picnic in Chicago was cancelled.  He said the Sox block of tickets were sold out for the upcoming Big Ten Night at White Sox Park.  There will be a new website for the Chicago Club utilizing the service used by West Lafayette and they will also be changing their logo.  PPC plans on having a block of Black Hawk Tickets for a game in January and will be sold for $45.  A tri-sponsored (PCC, PCNWI & PAC) Purdue Football Watch Party will be held at the “Chicago Blue in Oak Lawn, Illinois on September 10, 2011.

Advancement: 
Diana reported that she attended the Indianapolis Alumni Symphony event in Fishers which had a very good turnout.  Diana talked about the “Back to School Weekend” which will start with “Alumni Leaders Day” on the September 22nd, followed by “Friday University” on the 23rd, and “Back to School Saturday, on 24th.  A letter of appeal for giving to the University will be coming shortly from Chancellor Keon.

Miscellaneous:
Tom made a formal announcement that Mike Moskalick had resigned from the Board of Directors.  Shontrai suggested a special plaque or similar item be presented to Mike or other board members who have gone above and beyond in serving this committee.  All members felt that this was a good idea and should be done.

Adjournment: 
A motion was made by Doug to adjourn at 8:40pm.  This was seconded by George.  All were in favor.  None were opposed.