April 2011 PAC Board of Directors Meeting Minutes

Purdue Alumni Calumet
Board of Directors Meeting Minutes
Wednesday, April 19, 2011

In Attendance:  Alex Fenske, Dan Hendricks, Chad Johnson (via phone), Robert E. Johnson III, Shontrai Irving, Tom Mavronicles, Douglas Ollie, Lisa Sargent, Mary C. Shields, Diana Virijevich, Dr. Victoria Merrill-Washington
Absent:   Blanca Aranda, Wendell A. Carey, Sheryl Corey, Jennifer Dinell, George Kopanakis, Michael J. Moskalick, Sylvia Planer, Tom Szczepanski and Sherri Ervin
Guests:  Chester Ziemniak Jr.
Welcome:  The meeting was called to order by Tom Mavronicles at 6:41.  The PAC Mission Statement was read by Tom as George was absent.

Tom Mavronicles:    Tom informed the members that Barb Synos has resigned from the PAC board.  The resignation was effective this past Tuesday.  

 Committee Reports
Executive Committee:
Vice Chancellor Dan Hendricks reported on:  a successor to Chancellor Cohen has been named.  The new Chancellor, Tom Keon who is currently at Central Florida University, will begin his duties on July 1, 2011.  The search was headed by John Rowan, Professor of Philosophy.  Dan gave an update on the new mobile app which will be via Cap and Compass.  The application will be a great communication tool for many aspects of the campus.  Vice-Chancellor Hendricks was asked to represent Purdue Calumet in West Lafayette on the Development and Alumni Relations Subcommittee for Purdue Decadal Funding Plan.  Dan thanked the Board Members for the great representation at the annual Purdue Boilermaker Ball, that held in Indianapolis at the end of February.  Chancellor Cohen was touched by the support and the plaque presented to him.  Dan reminded the Board Members about the upcoming gala to honor Chancellor Cohen and his wife Patti and all their accomplishments.  Finally, Dan reported that the Chancellor’s scholarship fund drive to date has raised $125,000 which will go towards the Chancellor’s Scholar Fund and the Vice Chancellor thanked Mary C. Shields for her role on the sponsorship committee in helping to raise a substantial amount towards the funds.

 President’s Report: Tom asked Dr. Victoria Merrill-Washington to introduce her guest Chester Ziemniak Jr.,.  Chester has been very successful in fund raising and has offered his services to any of the Board Committees.  Tom also stated that Donna Lail, who was a guest at the March Board Meeting, has asked to be considered as a potential board member.  Her resume was presented in handouts to the members for review.

Tom discussed the need to re-align the committee members and chairs at the June Annual Meeting.  Additionally the committees will need to the need to formulate budgets for new fiscal year starting July 1.  This also is to be completed by June.  The annual meeting will be held on Tuesday June 21th.  The May meeting will be held on a Wednesday to allow for those individuals taking class.  Tom made a motion to change future meetings back to Tuesday evenings.  This was seconded by Doug Ollie.  All were in favor.  None were opposed.

 Vice-President’s Report:  George was not present for his report. No new items at this time.

 Minutes:  The minutes were distributed to the members prior to the meeting.  A motion was made to accept the meeting minutes by Doug.  This was seconded by Alex.  All were in favor.  None were opposed.

 Financial Report:  Blanca was not present for the financial report.  Handouts were given to members by Diana.  The financial statement received from West Lafayette listed a balance of $16,368.48 (ending balance March 31, 2011).  Supplemental information listing expenses paid by the Department of Advancement showed a $7,980.46 contribution towards alumni events.  A motion was made to accept the financial statement from West Lafayette by Robert Johnson III.  This was seconded by Alex Fenske.  All were in favor.  None were opposed.

 Communications CommitteeRobert Johnson III remarked that the mobile app will be a very exciting and useful tool to help communicate activities of the alumni.  Tom Mavronicles informed the members that the banners were no longer a discussion item as they would be difficult to maintain based on the prior experiences.

 New Alumni CommitteeMike Moskalick was not present due to a conflict with his class.  Tom announced that the Graduation Party will be on May 19, 2011 from 6:30-10 pm.  All members were encouraged to attend.

 Professional Development CommitteeLisa reported on the March 28, 2011 “Are you Smarter than a Fifth Grader?” event.  She had hoped for a better turnout, however, the event went well.  A meeting of the committee will be held at Panera Bread in Merrillville on May 10, 2011 at 6 pm.  The Fall programs will be discussed.

 Social Committee:  George was absent so no new report from him.  Suggestions for a June event were made.  Dr. Merrill-Washington thought that Crown Brewing Company might be a nice site for a social gathering.  Diana had spoken with some alumni recently and asked them what types of activities they might be apt to attend.  Bowling was mentioned so she made a suggestion that this might be an event to explore. 

 Membership Committee: Doug read some of the ideas that were suggested by the membership committee.  A handout with this information was given to the members.  Doug was asked to narrow the ideas down to two or three that can be worked on this coming year. 

 Purdue Clubs/Purdue Alumni

Purdue Alumni:  Chad Johnson reported on the Purdue Alumni of West Lafayette. 
Chad gave the date of next year’s Boilermaker Ball which will be held at the Indianapolis Marriott on February 24, 2012.  The Alumni Association will hold several new tailgate parties next year. 

Purdue Club NWI:  Tom Szczepanski was unable to attend the meeting.  The NWI Club Spring dinner will be held tomorrow.  Purdue Alumni Calumet donated towards the scholarship fund.  A table is available for members to attend if desired. 

Purdue Club ChicagoAlex Fenske reported on activities and events of the Chicago Club.  A big event is the Golf outing on June 10th,  at Balmoral Country Club again this year.  The club is also looking at holding a Sox game night with a block of tickets being sold for a game.

Diana expressed the need for PAC representation for both the Friday University and Back to School Saturday Committees.  Anyone with an interest in these committees should contact her.  Meetings are held during the day.

Diana reported that Mike Moskalick had a conference call regarding the continuity plan for representation of regional campuses.  A recommendation was made by Mike that the campus representative visit each campus, come to a board meeting (visit or phone) to get a better feeling and idea of what issues occur to be able to adequately represent the other campuses.  Further information will be forthcoming.

Open Discussion
Robert Johnson III questioned the status of scholarship money as funding will be decreased in the state.  He expressed his concern about the effect this may have on students who have financial difficulties in accessing higher education.  Diana stated that scholarship is a priority and funding is sought actively.

A motion was made by Doug Ollie to adjourn the meeting at 8:27 PM.  This was seconded by Alex Fenske.